PART 1 – Event Conditions
- Introduction
We, Camber Sounds Ltd (‘TheWeekender’), organise a range of activity holidays in the UK and abroad (the ‘Event’) in a variety of hotels or holiday camps, as specified per Event (the ‘Accommodation’).
- The Contract
The Event is normally booked/signed by one person who is then the ‘Party Leader’ and who may book and manage bookings at the Event on behalf of other persons (the ‘Party Members’).
To make a booking for an Event, you must be at least 18 years of age and be able to create a legally binding contract. Your contract with us is concluded when:
- your payment of the deposit (or in the case of a late booking the full payment), has been received by us in cleared funds; and TheWeekender send you written confirmation of the booking by e-mail and/or by post.
- At the point at which you are sent written/electronic confirmation of the booking from us (‘Confirmation of Booking’), your reservation will be accepted and the contract between TheWeekender will become binding. If you receive this confirmation by e-mail first, this is when the contract is formed.
Except as otherwise set out herein the contract lasts until you and your party (if any) leave the Event.
The contract binds you and it is your responsibility as the Party Leader to ensure that all Party Members, read, understand, and comply with the terms of this contract. Failure to disclose all relevant information and/or comply with these terms may lead to termination of the contract and loss of the booking and any fees paid, without liability to us.
Otherwise, than as set out herein nothing on our website, in the TheWeekender brochures or any promotional material is intended to be nor should be construed as an offer to enter into a contractual relationship.
- Amendments to your booking
If when you receive your Confirmation of Booking your details are incorrect, or you need to make an amendment, please promptly send an e-mail to info@TheWeekender.com. This e-mail address is being protected from spam bots, you need JavaScript enabled to view it or telephone either +44 (0) 207 740 7472.
- Your reservation
With the Confirmation of Booking will be other relevant information. Payment of the full balance owing for the Event (including the Party leader and all Party Members) must be made 28 days before the start of the Event or by a given date communicated to you by TheWeekender, otherwise the booking will be regarded as cancelled and any previous payments made will be lost and no refunds whatsoever.
Please note: A £10 per week late fee will be charged per room for every booking that exceeds its deadline Balance date. For any Event booked within less than 28 days prior to the start date of the Event full payment is required.
Only Party Members names (including that of the Party leader) that are listed on the Confirmation of booking (or as subsequently amended in accordance with Clause 7 below) may attend the Event and/or occupy the Accommodation.
If any other person(s) are found in occupation, TheWeekender will terminate the contract forthwith without liability and then any Party Members, any unauthorised guests and yourself will be asked to leave the Event immediately and depart from the Accommodation and Event without any refund whatsoever.
- Children
The minimum age of attendance to any TheWeekender Event is 18.
- Pricing
For the avoidance of doubt, TheWeekender reserve the right to correct any prices incorrectly shown on the website and/or in any promotional material e.g. brochures, leaflets etc.
Any such prices which are advertised in error may be amended and where the amended prices affect your booking, TheWeekender will notify you of the amendment and you reserve the right to cancel if you do so in writing within 7 days of such notification from TheWeekender.
Please note that all prices shown are inclusive of VAT at the rate of 20 percent.
- If you change your booking
If you wish to add additional Party Members to your booking, you will not be charged an amendment fee. Any other changes may incur a £25.00 (twenty five pounds) amendment charge.
Any changes must be made in writing (email – info@TheWeekender.co.uk) to TheWeekender before the start of the Event by the Party Leader.
You are solely responsible for any costs, charges and expenses resulting from any amendments or alterations made to the booking details.
TheWeekender regret that no credit or refund (whether in whole or part) is possible for any unused services provided in the cost of the Event, If you decide to amend, alter or cancel.
Where changes are sought to be made before the start of the Event it will be treated as a cancellation and subject to cancellation charges as outlined in the next clause.
- If you cancel your booking or Pay Late
It may be necessary to cancel your booking due to illness, accident or change of circumstances etc. As soon as you know that you need to cancel, confirm the cancellation in writing/email.
The letter/email must be signed/sent by the Party Leader. Otherwise than as set out herein cancellation charges are calculated as follows from the date that your written instructions are received by TheWeekender:-
Cancellation charges:
- Weekend passes, party tickets, coach bookings and deposits are non-refundable or transferable once paid.
- 29 days or more before the start of an event: 50% of any paid instalments paid by each person that has cancelled the event. 56 days or more for non-UK events.
- 28 days or less before the start of the event: 100% of the total amount payable by you. Non-UK events are 55 days or less.
Late, final or interim payments may be chargeable at a rate of £10 per booking per week.
If TheWeekender incurs additional charges other than those set out above for any cancellation, then such sum shall need to be met solely by yourself.
- Minor alterations to your booking
Alterations such as withdrawal of certain amenities, classes, facilities, activities, and entertainment may be made by us and/or the management of the Accommodation without any obligation or liability.
TheWeekender will use all reasonable endeavours to provide the booking as described including but not limited to all facilities and entertainment as advertised. However, on occasion, it may be necessary to make some major alterations to the booking.
If such a change is necessary, TheWeekender will endeavour to advise you in writing as soon as possible and give you the options set out at clause 12 below.
- If TheWeekender cancels your booking
TheWeekender will use all reasonable endeavours not to cancel your booking, but in exceptional circumstances, this may be necessary.
Reasons for this may include (but are not limited to) the minimum number of bookings required not being achieved, or is, in the sole opinion of TheWeekender, unlikely to be achieved.
TheWeekender will inform you of any such cancellation as soon as possible and give you the options set out below at clause 12.
- Major change or cancellation options
Otherwise, than when subject to a force majeure event (as described below), TheWeekender will give you the following options in the event that TheWeekender notify you that your booking is materially altered or cancelled:-
- you may accept the alternative arrangements as notified to you;
- you may choose another Event from TheWeekender (subject to availability), up to the value of the same advertised price of your altered/cancelled Event, otherwise, any deficit between the cost of the two Events will become due by you;
- you may elect to receive a full refund of any money received by TheWeekender in cleared funds.
Please note that you will be deemed to have accepted any alteration where you have either acted upon the change and/or not notified us in writing within 7 days of such notification of your choice of b) or c) above.
- Travel and Travel Insurance
When travelling abroad, any passports, visas, health certificates, international driving licenses and other travel documents required for the Event must be obtained by you (or the Party Members as applicable) and it is your responsibility to ensure that these are all in order and meet any additional costs incurred (whether by yourself, a Party Member or us on your or a Party Member’s behalf) as a result of a failure to comply with such requirements.
When travelling abroad it is your responsibility to remember applicable airport taxes.
We recommend that you buy adequate travel insurance when you go on any holiday or attend any of our weekend events.
- Pets
Pets are not permitted at any Event. Assistance dogs are accepted by prior arrangement.
- Health & Safety and Covid
For the safety and well-being of yourself, any Party Members and/or other Accommodation guests, not all facilities may be available to everyone at the Accommodation and/or certain restrictions or conditions may apply.
You warrant that throughout the term of the Event you will observe and comply with all health and safety regulations whether stipulated by TheWeekender or the management of the venue.
It is a condition of your booking that all party members’ names are submitted 1 month or on booking if the booking is made within a month of the event. Failure to provide names(s) will result in cancellation without refund of the entire booking or the missing members.
Proof of Age – This may be asked for when entering into certain parts of the Accommodation or buying alcohol at the Event. Accepted forms of ID may be a photographic drivers licence or passport.
TheWeekender may require all participants to take a lateral flow test before entry is allowed to some of their events. The test will need to be taken on the morning of the event and brought with you or a photo taken as proof. If a positive result occurs or you already have symptoms of Covid-19, please do not come to the event.
- Travel
You and/or your Party Members are responsible to arrive at the stated departure destination (if any) in good time and any loss and/or damage which you suffer through a failure to do so lies solely with yourselves.
You agree to abide by the terms and conditions of the booking agent, airline and the management of any of the excursion management team.
- Arrival at Accommodation
Your Accommodation keys/access cards will only be available from 4pm or advised otherwise by email on the first day of the event subject to any changes in respect of those times by the management of the Accommodation.
You agree to abide by the terms and conditions of the management of the Accommodation and ensure that all members of the group arrive on day 1 of the event.
- Departure of Accommodation
On your departure day, TheWeekender ask that you vacate your Accommodation by the time specified in the schedule/information for the Event and return your keys/access cards to the reception desk or as otherwise requested.
Please check your accommodation carefully prior to departure as TheWeekender do not accept liability for items left behind upon your departure of the Accommodation.
Your Accommodation may be inspected at the end of the Event or your departure. You will be held responsible for any damage and/or loss caused during your stay and that resulting from the acts and/or omissions of any Party Members.
Damage to the Accommodation and/or its contents may also result in the termination of the holiday with no compensation to you or any of your Party Members.
- TV and filming
Please be aware that photography/filming may be in progress during our Events, and please ensure that you are aware of the positioning of cameras/videos at all times. Unless contrary to your express wishes, you may appear in promotional films or in photographs or videos.
If you do not wish to be filmed or photographed then please email us beforehand at info@TheWeekender.co.uk or advise us at the time.
- Limitation of liability
TheWeekender’s total liability whether to the Party Leader and/or any Party Member in contract, tort (including negligence or breach of statutory duty), misrepresentation or otherwise, arising in connection with the performance or contemplated performance of this contract shall be limited to the cleared funds received by TheWeekender at the time of the occurrence and in particular without prejudice to the generality of the foregoing and to the fullest extent permitted by law TheWeekender shall have no liability by reason of any implied warranty, condition or other term or duty under statute or at common law.
TheWeekender shall not be liable to you or any member of your party for any indirect or consequential loss or damage (whether for loss of profit, loss of business, depletion of goodwill or otherwise), costs, expenses or other claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with this contract even if made known of the circumstances at the start of the contract.
Nothing in this clause excludes or limits the liability of TheWeekender for death or personal injury caused by TheWeekender’s negligence or fraudulent misrepresentation.
TheWeekender shall not be liable for any breach of the contract to the extent that such breach is caused by a force majeure event as described below.
The provisions of this clause 20 shall survive the termination of this contract.
- Force majeure
TheWeekender shall not be liable for a breach of this contract in the event that TheWeekender is unable to carry out its obligations hereunder owing to circumstances beyond its reasonable control arising from or as a consequence of (including but not limited to) an Act of God, fire, disaster, natural catastrophe, war, act of terrorism, civil disturbance, industrial dispute, order of a government department, or competent authority breakdown or interruption of power supplied or other public services or transport, any loss of services by third parties or from the acts and/or omissions of the management of the Accommodation or their employees or agents.
- Your warranty
It is a condition, and you warrant that throughout the term of the Event you will:
- show consideration to other guests and the TheWeekender team members at all times; and
- at all times treat the Event facilities/Accommodation with all due care and respect; and
- not conduct in any offensive or illegal behaviour; and not be involved in creating excessive noise; and
- not cause a nuisance.
On departure, please leave the Accommodation in a clean and tidy condition.
If you and/or any of your Party Members fail to comply with any of the above rules (whether in whole or part), your contract may be terminated without liability and you and your Party Members may be asked to leave the Event immediately (refunds will not be given under any circumstances).
Contracts will also be terminated if TheWeekender has a reasonable suspicion that any person(s) has committed, or intends to commit an offence.
TheWeekender also reserves the right to enter any unit of the Accommodation at any time and for any reason to ensure the safety and wellbeing of other guests of the Accommodation, a Party Member or yourself.
TheWeekender reserves the right to require any such person(s) to be interviewed by TheWeekender, to enable TheWeekender to investigate into instances of loss, damage or nuisance to TheWeekender property, the Accommodation or that of any person(s).
Any person who refuses to comply without a reasonable excuse will be treated as having immediately terminated their contract. They and/or their Party Members may be asked to leave immediately without any refunds.
Guests are advised not to bring privately-owned electrical appliances to any Event. However, if you or any Party Member ignore this notice and do so, they use the equipment at their own risk.
The availability of some outdoor facilities and entertainment may be affected by adverse weather conditions.
- Your indemnity
Without prejudice to any other rights or remedies available to TheWeekender, and notwithstanding any other provision in this contract, you irrevocably and unconditionally agree to indemnify TheWeekender in full and on-demand and keep TheWeekender so indemnified from and against all claims, actions, damages, proceedings, demands, losses, liabilities, costs and expenses (including without limitation legal expenses and other professional advisers’ fees) which are made or brought against or suffered or incurred by TheWeekender, directly or indirectly and whether or not foreseeable at the date of the contract, arising wholly or in part as a result of or in relation to your acts and/or omissions and/or those of any Party Member or any of your unauthorised guests.
- Complaints
TheWeekender are only able to take action on any complaints which are first brought to the attention of TheWeekender whilst at the Event and later received in writing within 28 days after the end of the Event, unless there are exceptional circumstances.
- General
- Disputes: In the event of any dispute in respect of the Accommodation please ensure that you bring this to the attention of the management of the Accommodation prior to your departure and also promptly inform TheWeekender in writing.
- In the event of any dispute in respect of the Event itself, please immediately notify TheWeekender in writing.
- Waiver: No delay or omission by TheWeekender in exercising any right or remedy under this contract shall operate to impair such right or remedy or be construed as a waiver thereof.
- Assignment: You may not assign any of your rights and/or obligations herein in whole or in part without the prior written consent of TheWeekender.
- Notices: All notices to be in writing, hand delivered or sent by pre-paid first class letter post or facsimile transmission to the address set out herein for TheWeekender or any such other address or facsimile number as notified to you in writing. Any notice shall be deemed served if hand delivered at time of delivery; if posted 3 (three) days thereafter if in the UK; and if sent by facsimile transmission, when sender’s facsimile system generates a message confirming successful transmission of total number of pages of the notice during normal UK business hours.
- Entire Agreement: This contract contains the whole agreement between the parties and supersedes all prior agreements, arrangements and understandings. Only TheWeekender is entitled to make amendments to this contract. TheWeekender reserves the right to alter any of contract and you are advised to regularly check this website for the most up to date terms and conditions.
- Severability: Any provision hereof found illegal, invalid or unenforceable shall be ineffective to the extent of such prohibition and shall be replaced by an enforceable provision to the same or the nearest possible equivalent effect.
- Third Party Rights: Only the parties and their successors and permitted assignees shall have a right to enforce any provision of this contract and the Contracts (Rights of Third Parties) Act 1999 shall not apply.
- Governing Law: This contract will be governed by and construed in accordance with English Law and the parties submit to the exclusive jurisdiction of the English Courts.
PART 2 – Website Conditions
- Who operates this website:
This website is operated by Camber Sounds Ltd.
- Licence to use the website
TheWeekender grants you a non-exclusive licence to use this website upon the following terms and conditions. TheWeekender may terminate this licence at any time without notice or liability.
- Materials in the website
This website contains material which is owned by or licensed to TheWeekender. This material includes, but is not limited to, the design, layout, look, appearance and graphics. It is protected by intellectual property laws including, but not limited to, copyright, trade marks database rights and other intellectual property rights in the materials.
You may view, use, download and store the material on this website for personal and research use only. Commercial use is not permitted.
The re-distribution, re-publication, or otherwise making available of the material on this website to third parties is strictly prohibited.
Unauthorised use of this website may give rise to a claim for damages and/or be a criminal offence.
- Accuracy of information
The information on this website is given in good faith and for general information and interest only. It is subject to change without prior notice. TheWeekender are not responsible for any inaccuracies and (except as set out under clause 7 below for use of this website’) make no representation and give no warranty as to its accuracy.
The information on this website should not be relied on and does not constitute any form of advice or recommendation.
By using this website you confirm that you have not relied on any such information. Any arrangements made between you and any third party named or referred to on the website are entirely at your sole risk and responsibility.
- Acceptable use
You may only use this website in accordance with terms and condition and, in any event, for lawful and proper purposes which includes complying with all applicable laws, regulations and codes of practice within the UK or other jurisdiction from which you are accessing this website.
In particular, you agree that you will not:
- post transmit or disseminate any information on or via the website which is or may be harmful, obscene, defamatory or otherwise illegal;
- use this website in a manner which causes or may cause an infringement of the rights of any other;
- make any unauthorised, false or fraudulent booking;
- use any software, routine or device to interfere or attempt to interfere electronically or manually with the operation or functionality of this website including but not limited to uploading or making available files containing corrupt data or viruses via whatever means;
- deface, alter or interfere with the front end ‘look and feel’ of this website or the underlying software code;
- take any action that imposes an unreasonable or disproportionately large load on this website or related infrastructure;
- obtain or attempt to obtain unauthorised access, via whatever means, to any of our networks.
Without prejudice to any of our other rights (whether at law or otherwise), we reserve the right to:
- cancel your bookings without reference; and/or deny you access to this website where TheWeekender believes (in its absolute discretion) that you are in breach of any of these terms and conditions.
- Linking
This website contains links to other websites. TheWeekender accepts no responsibility or liability for the content of other websites which are not under its strict control. Any link is not intended to be, nor should be construed as, an endorsement of any kind by TheWeekender of that other website.
You may not create a link to this website from another website or document without the prior written consent of TheWeekender.
- Limitation of liability for use of this website
TheWeekender do not guarantee that use of this website will be compatible with all hardware and software which may be used by visitors to the website.
Except as set out below under ‘Exceptions’, TheWeekender will be under no liability to you whatsoever whether in contract, tort, (including negligence), breach of statutory duty, restitution or otherwise for any injury, death, damage or direct, indirect or consequential loss (all three of which terms include, without limitation, pure economic loss, loss of profits, loss of business, depletion of goodwill and like loss) howsoever caused arising out of or in connection with the use of this website or the use, accessing, downloading or relying on any information or other materials contained in this website, including, without limitation, as a result of any computer virus.
- Exceptions
These terms and conditions do not exclude liability (if any) to you for personal injury or death resulting from our negligence, for fraud or for any matter which it would be illegal for TheWeekender to exclude or to attempt to exclude its liability.
- Privacy
The TheWeekender Privacy Policy can be seen below at the bottom of this page. This privacy policy forms part of these terms and conditions.
- Indemnification
You agree to indemnify, defend and hold us harmless from any liability, loss, claim and expense (including reasonable legal fees) related to your breach of these terms and conditions.
- Changes to this website
TheWeekender may make improvements or changes to the information, services, products and other materials on this website, or terminate this website at any time without notice, TheWeekender may also modify these terms and conditions at any times, and such modification shall be effective immediately upon posting of the modified terms and conditions on this website. Accordingly, your continued access or use of this website is deemed to be your acceptance of the modified terms and conditions.
- Complete agreement
These terms and conditions (including the Privacy Policy referred to above) contain all the terms which you have agreed with TheWeekender in relation to the use of the website.
- Jurisdiction and acceptance of these terms and conditions
This website is controlled and operated by TheWeekender. The formation, existence, construction, performance, validity and all aspects whatsoever of these terms and conditions or of any term of these terms and conditions or any dispute in relation to the materials contained on this website shall be governed by English law.
The English courts shall have exclusive jurisdiction to settle any disputes which may arise out of or in connection with these terms and conditions or use of the website.
TheWeekender is a company registered in England and any of its advertising or invitations to make inquiries for bookings or to book on-line are aimed at and available to its UK customers only. If you are resident outside the UK and you wish to make a booking at one of the TheWeekender Events, please write to TheWeekender at the address below.
Your continued use of this website indicates your acceptance of these terms and conditions.
Privacy Policy
Introduction
TheWeekender Ltd is committed to respecting your privacy. The purpose of this Privacy Policy is to explain how we will use any personal data we collect about you, the rights you have over any personal data we hold about you, and to tell you about the policies and procedures that we have in place to respect your privacy and keep your personal data secure.
This Privacy Policy applies to you if you purchase a ticket for an event or service at Camber Sounds Ltd, or use our products or services at Camber Sounds Ltd, over the phone, online, through our mobile applications or otherwise by using any of our websites or interacting with us on social media (our “Services”).
Who are we?
Camber Sounds Ltd is an events management company operating out many UK and oversea hotels owned by various third-party hotels.
Our contact details
If you have any comments or questions about this Privacy Policy or our data processing practices, please address them to us at info@cambersounds.co.uk or address the letter for the attention of our Data Protection Officer, who can be contacted at 21 Parsonage Rd, RM13 9LW.
The categories of personal data we collect and use
The categories of personal data we collect and use include:
- name;
- address;
- email address;
- telephone number;
- information about the Services we provide to you (including for example, what we have provided to you, when and where and, if applicable, how much you paid);
- your account login details, including your user name and password;
- information you provide to us with when you contact us by phone, email, post, or when you communicate with us via social media;
- information about electronic communications you receive from us, including whether that communication has been opened and if you have clicked on any links within that communication;
- answers you provide when you respond to competitions, votes and surveys;
- other personal data which you may disclose to us when you use our Services at any time.
Sources of personal data
We will receive your personal data when you provide them to us yourself or when you use or purchase one or more of our Services.
How we use your personal data
All personal data that we obtain about you will be used in accordance with current data protection law and this Privacy Policy. We, or third party data processors acting on our behalf, will process your personal data as follows:
- As necessary, to perform a contract with you, such as a contract to process an order from you for one or more of our Services including, where applicable, taking payment and carrying out fulfillment and delivery.
- As necessary, to comply with a legal obligation, for the following purposes:
- where you exercise your rights under data protection law and make requests; and
- to comply with any legal obligation, any lawful request from government or law enforcement officials and as may be required to meet national security or law enforcement requirements or prevent illegal activity.
- As necessary, for our legitimate interests in providing the Services and ensuring they operate safely, securely and in a commercially suitable way which is tailored to your use and interests, for the following purposes:
- to provide you with the Services;
- to verify your identity for security purposes;
- to help us to ensure our customers are genuine and to prevent fraud;
- to ensure the security of our websites, mobile applications and other technology systems;
- for the good governance of our business, including keeping financial records, to allow us to pay suppliers and to charge, invoice or refund customers;
- to record and investigate health and safety and other incidents which have happened or may have happened at Camber Sounds Ltd;
- to provide you with information about our Services, to contact you about administrative matters, and to manage and respond to any queries or complaints you make or any correspondence you send us;
- to help us to return lost property to its rightful owner;
- to process your competition entries and your survey or voting information;
- for the purpose of marketing our Services and goods and services from other companies, including sending marketing communications and, where applicable, processing your registration.
- to “geo-fence” marketing so that you receive marketing communications or see advertisements which are relevant to your location;
- to operate competitions, including notifying you if you have won, to confirm delivery of a prize or for other related purposes; and
- for market research and statistical analysis and to analyse the use of our Services so that we can improve them.
- Based on your consent, for the following purposes:
- to send you marketing communications.
- Based on your explicit consent, when you provide us with personal data about your health, for the following purposes:
- to provide you with tailored services (for example, a wheelchair accessible space or dietary requirements); and
- to help us investigate an incident which may have taken place at Camber Sounds Ltd.
If you win a competition, we may publicly post some of your data on our website or mobile application (for example acceptance of a prize may also require you (unless prohibited by law) to allow us to post publicly some of your personal data such as on a winner’s page). However, we will not post your data publicly without your express consent.
Sharing your personal data
We will share your personal data with other companies in Our Group. Namely 3ness Ltd, Soul Village and Eddienestor.com.
International transfers of your personal data
Your personal data may be transferred to and processed in a location outside of the European Economic Area (EEA).
In particular, your personal data may also be processed by staff operating in the United States or outside the EEA working for us, other members of Our Group or third-party data processors. Such staff may be engaged in, among other things, the provision of our Services to you, the processing of transactions and/or the provision of support services.
Some countries outside the EEA do not have laws that protect your privacy rights as extensively as those in the United Kingdom. However, if we do transfer your personal data to other territories, we will put in place appropriate safeguards to ensure that your personal data are properly protected and processed only in accordance with this Privacy Policy. Those safeguards include imposing contractual obligations of adequacy or requiring the recipient to subscribe to or be certified with an ‘international framework’ of protection.
How long do we keep your personal data?
We will normally retain your personal data for as long as you use our Services and for up to two years after your last use of our Services or your last interaction with us (for example, the last time you opened an electronic communication from us or visited one of our websites).
However, in some circumstances, we will retain your personal data for a shorter period, including:
We will retain your personal data for longer if we believe we may need them in order to respond to any claims, to protect our rights or the rights of a third party, and we will retain your personal data for longer if we are required to retain them in order to comply with applicable laws.
We will always retain your personal data in accordance with data protection law and never retain your personal data for longer than is necessary.
Your rights
You may contact our Data Protection Officer by email at info@TheWeekender.co.uk at any time, to:
- request that we provide you with a copy of the personal data which we hold about you;
- request that we update any of your personal data which are inaccurate or incomplete;
- request that we delete any of your personal data which we are holding;
- request that we restrict the way that we process your personal data;
- request that we provide your personal data to you or a third-party provider of services in a structured, commonly-used and machine-readable format;
- object to us processing personal data based on our legitimate interests, including profiling; or
- object to us processing your personal data for direct marketing purposes.
Your request must include your name, email address and postal address and we may request proof of your identity. Please allow at least seven working days for us to process your request.
Withdrawing your consent
Where we are processing your personal data based on your consent, you may change your mind and withdraw your consent at any time.
You can withdraw your consent to receive marketing communications by clicking on the unsubscribe link in an email or by adjusting the push message settings for the mobile application.
You can also withdraw your consent to receive marketing communications or any other consent you have previously provided to us by contacting us at info@TheWeekender.co.uk.
The consequence of you withdrawing consent might be that we cannot do certain things for you.
Right to lodge a complaint with a supervisory authority
You may also make a complaint to a supervisory authority for data protection matters. In the UK, this would be the UK Information Commissioner’s Office (https://ico.org.uk/). If you live in another EEA country, you may complain to the supervisory authority in your country. Alternatively, you may seek a remedy through local courts if you believe your rights have been breached.
How do we protect your personal data?
We use industry-standard technical and organisational security measures to protect your personal data. We keep your personal data secure by implementing policies, procedures and access controls so that only authorised members of our staff or authorised third parties can access your personal data. We protect our information technology systems with firewalls and anti-virus and anti-malware software and other information security technology solutions. When we transfer your personal data to third parties we use encryption.
We cannot guarantee the security of your personal data when you transmit it to us. For example, if you email us your personal data, you should be aware that email is not a secure transmission method. As such, you acknowledge and accept that we cannot guarantee the security of your personal data transmitted to us and that any such transmission is at your own risk. Once we have received your personal data, we will use strict procedures and security features to prevent unauthorised access.
Where we have given you (or where you have chosen) a password that enables you to access one of our Services, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Links to other websites and mobile applications
We sometimes provide you with links to other websites or mobile applications, but these websites and mobile applications are not under our control. We are only responsible for the privacy practices and security of our Services. We are not responsible for the privacy policies, content or security of any linked websites or mobile applications. We recommend that you check the privacy and security policies of each and every website and mobile application that you visit.
In some instances, a third party may operate or host a competition on our website or mobile application and collect your personal data. In those cases, where we are not the operator or host of the competition, we have no control over the personal data collected and accordingly urge you to review the third party’s privacy policy before participating.
Cookies and other tracking technologies
We use cookies and web beacons on our websites. Third parties also view, edit, or set their own cookies or place web beacons on our websites. Cookies and web beacons allow us and third parties to distinguish you from other users of the website.
Cookies and web beacons are used by us and third parties for the following purposes:
- to enable certain features of our websites (for example, to allow a customer to maintain a basket when they are shopping at an online store);
- to analyse the traffic to our websites (for example, we can count how many people have looked at a specific page, or see how visitors move around the website when they use it, and use this information to improve the website);
- to allow us carry out retargeting (this is when advertisements are presented to you for products or services which you have previously looked at on a website, but have not purchased);
- to allow you to interact with our websites on social media platforms.
The use of these technologies by such third parties is subject to their own privacy policies and is not covered by this Privacy Policy, except as required by law.
Changes to our Privacy Policy
We reserve the right to change our Privacy Policy from time to time. Any such changes will be posted on this page so that we can keep you informed about how we process your personal data. We recommend that you consult this page frequently so that you are aware of our latest Privacy Policy and can update your preferences if necessary. Your continued use of our Services shall constitute your acceptance of any revised Privacy Policy.
This Privacy Policy was last updated on 22 May 2018.
Information collected
TheWeekender collects the details provided by you on booking an Event together with information TheWeekender learns about you from your use of the TheWeekender service and your visits to the TheWeekender website and other sites accessible from them.
TheWeekender also collect information about the transactions you undertake not-including details of payment cards used.
TheWeekender may collect additional information in connection with your participation in any promotions or competitions offered by TheWeekender and information you provide when giving TheWeekender feedback or completing profile forms. TheWeekender also monitors customer traffic patterns and site use which enables TheWeekender to improve the service TheWeekender provides.
Use of your information and your preferences
TheWeekender will use your information to provide and personalise its service. TheWeekender will also use your and party members contact details to communicate with you.
TheWeekender may use this information to send you offers and news about TheWeekender products and services or those of other carefully selected companies which we think may be of interest to you.
TheWeekender may contact you by post, email, telephone, mobile or fax for these purposes.
TheWeekender likes to hear your views to help it improve its services to you. From time to time, TheWeekender may contact you by post, email, telephone/ mobile or fax to ask your opinions. Again, if you do not want to be contacted for this purpose, please email TheWeekender at info@TheWeekender.co.uk.This e-mail address is being protected from spam bots, you need JavaScript enabled to view it.
Please note that there may be instances where it may be necessary for TheWeekender to communicate with you, in any event, for administrative or operational reasons relating to our service.
Disclosures of your information
Your information may be passed to and used by our associated companies who TheWeekender works with solely for the purpose for which the information was first submitted and where such third parties are handling the bookings.
TheWeekender will never pass your personal data to anyone else, except for any successors in title to its business and suppliers that process data on its behalf both in the UK and abroad. TheWeekender may also use and disclose information in aggregate (so that no individual customers are identified) for marketing and strategic development purposes.
Other websites
Our website may contain links to other websites which are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.
Cookies
‘Cookies’ are small pieces of information sent by a web server to a web browser, which enables the server to collect information from the browser.
You can find out more about the way cookies work on http://www.cookiecentral.com. TheWeekender uses cookies for a number of purposes, for instance to enable TheWeekender to simplify the logging on process for registered users, to help ensure the security and authenticity of registered users, to provide the mechanisms for online booking/shopping and to enable traffic monitoring.
Non-registered visitors of the site are sent anonymous cookies to keep track of their browsing patterns and build up a demographic profile. In addition, any visitor who has clicked on a TheWeekender.com advertisement on another site that links to TheWeekender.com may be sent a semi-persistent (e.g. two weeks lifetime) anonymous cookie that will allow TheWeekender to analyse advertising effectiveness and manage the relationship TheWeekender has with affiliate sites.
Whilst you do not need to allow your browser to accept cookies in order to browse much of our website or to access many of our services, you must have cookies enabled if you wish to book/shop online.
Most browsers allow you to turn off the cookie function. If you want to know how to do this please look at the help menu on your browser. As described above this will restrict the online TheWeekender services you can use.
Access rights
You have a right to access the personal data that is held about you. To obtain a copy of the personal information TheWeekender holds about you, please write to TheWeekender at the following address: Camber Sounds Ltd, 71-75 Shelton St, London WC2H 9JQ enclosing your postal details and a cheque for £5 payable to TheWeekender Limited.
